Mileage Reimbursement Calculator
Calculate IRS-standard mileage reimbursement for business ($0.70/mi), medical ($0.21/mi), and charity ($0.14/mi) use in 2026. Compares standard rate vs. actual expense method for W-2 and self-employed filers.
mi
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Reimbursement Amount
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Rate Used —
Annual Estimate (×12) —
Extended More scenarios, charts & detailed breakdown ▾
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Monthly Reimbursement
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Annual Reimbursement —
Professional Full parameters & maximum detail ▾
mi/year
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IRS Standard Reimbursement
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Actual Expense Method Total —
Better Method —
Employer Reimbursement —
How to Use This Calculator
- Enter miles driven and select trip type (business, medical, or charity).
- The IRS rate for the selected category is applied automatically.
- Use Business Miles tab for monthly projections.
- Switch to Professional to compare IRS standard rate vs. actual expense method.
Formula
Reimbursement = Miles × IRS Rate
Business: $0.70/mi | Medical: $0.21/mi | Charity: $0.14/mi (2026)
Example
1,200 business miles/month: 1,200 × $0.70 = $840/month → $10,080/year reimbursement or deduction.
Frequently Asked Questions
- The IRS 2026 standard mileage rates are: $0.70/mile for business, $0.21/mile for medical and moving (active-duty military), and $0.14/mile for charitable service. Rates are updated annually — verify at IRS.gov before filing.
- No. The 2017 Tax Cuts and Jobs Act (TCJA) eliminated the unreimbursed employee business expense deduction for W-2 employees through 2025 (and extended). Self-employed individuals on Schedule C can still deduct business mileage.
- If your actual costs (gas + maintenance + insurance + depreciation) per mile exceed the IRS standard rate, the actual method yields a higher deduction. This typically favors high-cost or low-MPG vehicles.
- IRS requires a contemporaneous mileage log with date, destination, business purpose, and miles. A spreadsheet or mileage tracking app satisfies this. Without records, deductions can be disallowed in an audit.